CANDIDATE LIST PREFLIGHT / INBOX FIELD GUIDE
Blank preparation worksheet. Complete privately in an approved system.
Do not put candidate addresses, names, CVs, credentials or confidential notes here.
This is an operational record, not a determination of legal permission to send.

Campaign reference:
Message purpose:
Selection criteria and relevance:
Source-system reference (not a list export):
Preparation date and time zone:
Responsible campaign owner:
Recipient/platform requirements checked by:

DECISIONS
Source of truth for suppressions:
Connected sending/follow-up systems checked:
Conflicting preferences resolved by:
Stale-record review completed:
Duplicate-record review completed:
Validation needed? Question it will answer:
Approved supplier and minimum fields, if applicable:
Validation date/status/sub-status record reference:
Unresolved catch-all/unknown decisions and owner:
Authorised changes reconciled to CRM:

COUNTS (use the same defined population; groups may overlap)
Initial selected records:
Excluded for suppression:
Excluded after relevance/data review:
Held for unresolved decision:
Final audience:
Explanation of overlap/deduplication:

RELEASE
Final suppression recheck time:
Scheduled follow-ups checked:
Sending route and mailbox owner:
Approved pace and stop conditions:
Owner of bounce/complaint/opt-out monitoring:
Release decision, owner and time:
Limitations and next review:

Guide: https://inboxfieldguide.com/recruitment/candidate-email-list-hygiene/